Project Coordination

  • Código Oferta:14329
  • Proyecto: Collective Aid / Project Coordination / SERBIA / SUBOTICA
  • País: SERBIA
  • Municipio: SUBOTICA
  • Entidad: Collective Aid
  • Tipo de contrato: Beca
  • Duración: 6 meses
  • Salario mensual: 1635
  • Observaciones: Project Coordination
    Essential Responsibilities:
    The Programmes Manager spends most days in the office with the option to go to the field occasionally. The Field Coordinator goes on the field two times a week and spends the rest of the week on coordination tasks The Programmes Support Intern would work with the Programmes Manager and Field Coordinator, so they would have, approximately, 3-4 days of admin and 1-2 days of field work. Negotiable.
    • Keep up-to-date Collective Aid’s status as an organisation and maintain our relationship with partner organisations.
    • Communicate with main partners and represent Collective Aid in inter-associational meetings, local advocacy committees and maintain our links to other local partner associations. Expand the organisation's engagement with local and national actors.
    • Manage internal and external developments in the operation to ensure project goals are achieved, preparing reports to our partners and the Executive Director of Collective Aid.
    • Regularly evaluate program strengths and identify areas for improvement.
    • Ensure and maintain coordination team relations within a field team of 5 people.
    • Work with the Field Coordinator to ensure distributions run smoothly, stock is in place, and keeping the distributions model adapted to the needs on the ground.
    • Work with the Donations Coordinator to plan and review long-term strategy for donations needs, partnerships, procurement, space management and efficiency, reviewing and improving warehouse work.
    • Work with Human Resources Manager to plan a recruitment strategy, ensure smooth volunteer and staff onboarding and housing capacity in the long-term according to the projects’ needs.
    • Work with the International Management team on fundraising, communications, data collection and long-term strategic planning. Draft monthly newsletters for donors and supporters.
    • Team-lead field work when possible.
    • Respond to Crises and Risks according to Collective Aid’s crisis management protocol and policy.
    Long Term Tasks:
    • Remaining flexible and keeping a critical and open mind about the work we do.
    • Monitoring stock and ensuring the warehouse is being run smoothly. Keeping standards high at distributions and putting choice and dignity first.
    • Develop lasting partnerships with international and local actors and associations, funders/donors.
    • Putting together training documents and procedures.
    • Review warehouse and field risk assessments on a quarterly basis.
    • Plan ahead: prepare for coming seasons and prepare projects to survive changes.
    • Taking leadership in safeguarding matters.
    Monthly Tasks:
    • Meetings with other organisations and other Collective Aid programmes.
    • Contribute to newsletter for the Advocacy and Communications Manager.
    • Join interviews with candidates during recruitment processes.
    • Help the Programmes Manager run the accounts and finances with support of the Director.
    • Check debriefs and action points and take important issues to Coordination meetings.
    • Identify gaps in the the projects’ finances and security and help find solutions.
    Daily and Weekly tasks:
    • Check in with team members and follow up to ensure tasks are being completed, discuss ongoing projects and support when potential difficulties arise.
    • Relay information from Coordinator level to the whole team, monitoring Signal groups, providing guidance where needed.
    • Coordinating with partner organisations (e.g. on referrals)
    • Hold bi-weekly stock meetings with the Field Coordinator and Donations Coordinator to review the NFI stock situation and adjust budgets, warehouse tasks and priorities on donations needs list based on stock levels. Discuss long term purchases, procurement and optimising the distribution of current stock.
    • Take part in Inter-associational meetings and Collective Aid Coordination meetings.
    • Stay abreast of issues (external and internal factors) that could impact Collective Aid’s work (new laws, police violence, evictions, covid, etc).
    • Conduct monthly research on UK and European policies, advocacy initiatives, and media monitoring that informs the project.
    • Support with budgets and finances
    • Review feedback and action points from all meetings and implement them when needed.
    • Communicating with all team members after difficult events.
    • Updating the team on relevant changes to our project.
    • Fact-check content for social media and supervise the Project Advocacy Officers.
    • Prepare briefings, and agendas for meetings.
    • Bachelor degree in International Relations, Political Sciences, Multi-level Governance, Social Work, Sociology, or Psychology is a plus
    • Masters on Humanitarian Studies, Refugee Studies, Development, International Relations, or similar, is a plus.
    • 3-4 years of experience working in a refugee aid grassroots charity or humanitarian NGO.
    • Excellent organisational skills.
    • Volunteer management skills and communication skills.
    • Flexible approach to work.
    • Stakeholder management skills.
    • Knowledge of UK-France border context is an asset.
    • Competency in text and spreadsheet programmes.
    • First-aid training desirable.
    • Experience with field work.
    • Especially distribution or hygiene related projects.
    • Fluent in English and French essential.
    • Experience working in grassroots charities or NGOs.
    • Experience in project management and leading volunteer teams.
    • Driver’s licence required.
    Collective Aid is a small grassroots with a humble budget. Our teams share a volunteer house where Programmes Managers have their own room but the rest of the team share bedrooms with other staff members. However, the common spaces of our houses are big enough to host our teams and make it comfortable for everyone living there for a long time.
    Serbia and Bosnia&Herzegovina: We work from our office, which is attached to our warehouse space, where all the work happens.
    Greece: we have an office within the community space we operate in. It is a shared space with other organizations but it is available most of the time. The area where we work is shared by several organizations and it is a highly interassociational space.
    Calais: the team works in an office within the community center we run. It is allowed to work from home or from cafes once or twice a week if needed.

  • Nivel Académico: Licenciatura o Grado (C5-8)
  • Fecha Alta: 2024-05-28
  • Fecha Inicio: 2024-06-17
  • Observaciones Idioma:
  • Informática: